# Event coordinator guide

## Network coordination
- Maintain partner relationships and the shared calendar.
- Set and communicate the scheduling deadline.
- Publish the poster and website schedule at the deadline.
- Coordinate the weekly newsletter (optional).

## Shared calendar
- Partners add events directly to the shared Google Calendar.
- Time slots are first come, first served.
- Avoid conflicts and do not spam a single time slot.
- The website embeds the same calendar and links to the ICS file.

## Event requirements
Events must:
- Be free
- Be in Cache Valley, ideally near transit
- Not conflict with pre-existing events
- Answer who, what, when, where, why
- Be open to the public and a safe space
- Request RSVP only optionally

## Publishing events
- Partners can use `/submit-event/` to generate an event file.
- Or send details to the coordinator for entry.
- After successful events, add a news recap.

## Reporting
- Collect attendance and brief notes in the shared attendance log.
- Ask how attendees heard about the event.
- Use `templates/attendance-log.csv`.

## Promotion
- Distribute the printable poster (`/poster/`) to orgs, coffee shops, campus, and food pantries.
- Share the newsletter and social posts.
- Invite people personally through existing groups.

## Partner onboarding
- Use `templates/partner-intake.csv`.
- Add partners to `content/partners/`.
- Add them to the shared calendar and promotion list.