# Event host guide

## Before your event
- Confirm venue, time, and host.
- Add the event to the shared calendar.
- Create or submit the event page (use `/submit-event/` or contact the coordinator).
- Optional: create an RSVP Google Form and add the link.
- Set the venue and time with intended participants in mind.

## Hosting responsibilities
- Coordinate the venue
- Welcome participants
- Manage the shared calendar event
- Keep the event free and open to the public

## During the event
- Have an attendance guest log that asks how people heard about the event
- Allow participants to bring a friend or register as a group where appropriate
- Send a reminder shortly before the event with location, timing, cost, and what to bring

## After the event
- Record attendance and notes in the shared attendance log
- Send a short recap to the coordinator for a news post
- Download a poster from the event page if you need a printable version

## Event page tools
- "Add to Google Calendar" link for participants
- "Download poster (PNG)" for promotion
- Event details include transit and map links