# Organizer guide

## Scheduling rules
- Events must be free and open to the public.
- Located in Cache Valley (ideally near a bus route).
- No conflicts with pre-existing events.
- Don't spam a single time slot.
- Answer who, what, when, where, why before scheduling.

## Before the event
- Confirm venue, time, and host.
- Add the event to the shared Google Calendar.
- Add event markdown to the site (see `docs/CONTENT_GUIDE.md`) or send details to the coordinator.
- Optional: create an RSVP Google Form and link it.

## During the event
- Welcome participants; have an attendance guest log asking how people heard about the event.
- Allow participants to bring a friend or register as a group where appropriate.

## After the event
- Record attendance and brief notes in the shared attendance log.
- Send a short recap to the coordinator for a news post.
- Note improvements for next time.