Process
A simple, shared rhythm.
Up to a fixed deadline, partners collaborate on one shared calendar. Then we publish a poster and website with the full schedule.
The cycle
- Invite. HCG invites organizations with aligned missions. Leaders, gardeners, and other orgs also invite orgs they think fit.
- Schedule. Up to the deadline, orgs add events to a shared online calendar (first come, first served; avoid conflicts; don’t spam a single time slot).
- Publish. At the deadline, we create a poster and this website with the full schedule, plus a QR code / link. Posters go up at orgs, coffee shops, campus, food pantries, and other community hubs.
- Promote. A weekly newsletter (optional) gives a brief on this week’s events.
- Host. Each event has a designated organizer from the scheduling org, responsible for logistics.
- Report & recap. Attendance and brief notes go into a shared document; successful events get a blog post here.
Conditions for events
- Free of cost
- Located in Cache Valley (ideally near a bus route)
- No conflict with pre-existing events
- Don’t “spam” certain time slots
- Answer who, what, when, where, why before scheduling
- RSVP may be requested but never required
- Open to the general public (safe space for vulnerable people)
Roles
| Role | Responsibilities | Source |
|---|---|---|
| Network Coordinator | Maintain partner connections; maintain shared calendar | Central (HCG) |
| Hosts | Venue, welcome participants, manage calendar event | Federated |
| Promotion Partners | Hang posters; find orgs, teachers, participants | Federated |